Hosting an employee recognition dinner and meeting can go a long way towards bolstering employee morale and camaraderie, which leads to a happier and more productive company. Move the dinner offsite to a conference center so that there is plenty of room for everyone, along with the right services available to make the dinner a success. The following tips can further help you plan the event.
Tip #1: Choose facilities with stage capabilities
Some form of elevated stage or dais adds to the atmosphere of the occasion. Skip over the plain conference rooms in favor of those that can provide a stage. Many centers don’t have built-in stages, but they do have a transportable stage that will help elevate the main attractions so they are easily viewed by all.
Tip #2: Review your audio-visual needs
Determine what kind of AV support you will want for the ceremony itself. Will a microphone, podium, and sound system be sufficient? Or, will you be putting on a Powerpoint presentation or showing a movie clip as part of the recognition celebration? Know ahead of time what type of presentation you plan on doing so you can make sure that the conference center can support the AV needs of your event.
Tip #3: Plan for effective table arrangement
An effective way to move through these events without feeling rushed is to combine the dinner with the presentations. Generally, dinner is served first, and then the presentation begins as dining begins to wind down. The table arrangement can help ease this transition. While small tables of five to seven employees can work well, they also encourage conversation which can interrupt the presentation. Another option is to have tables arranged in rows, with the guests sitting only on the side opposite the stage. This way the focus is moved from the dinner companions and to the main event.
Tip #4: Determine whether you want a full service center
Many conference centers are full service, which means they will handle everything from room setup and the AV, to catering and even providing entertainment for your event. All of this is done for a single quoted cost, which can be an affordable alternative to hiring each service separately. If you opt for a full service center, check the menu options and sample the food beforehand – this is meant to be a celebration so food quality matters. Also, verify that they offer plenty of options, such as for vegetarians, so that all of your employees are well served.
For more help in planning your awards dinner and conference, contact a conference center in your area.